We currently don't have any handlers, if anyone else is interested in attending (either as a fursuiter or handler) please let me know.
I've attached the complete information sheet I received - I've bolded the important information for our group. For Parking please use the V-Lot (P3 North), fursuits will need to wear a volunteer mascot badge (which I'll get when I arrive and hand out), and general directions on how to get to the garage.
Hannaford Kidz EXPO 2016
Saturday March 5th - EMPIRE STATE PLAZA , ALBANY, NEW YORK
To alleviate any problems during load-in, set-up, move-out, or show itself, please
take a few minutes to read these materials carefully and call with any questions.
1. SET UP TIME
Friday, March 4th : 11 AM-5:00PM
Please note: 24’x24’ elevator lift will be shut down at 4pm on Friday.
Ramps (on the stairways) will be pulled at 9:00 am on Saturday. So please plan to arrive early.
If you are on the Concourse the ramps & Elevator should not affect you.
Please register at the Show Information Desk after you begin to unload in the P-1
North unloading zone. The Show Information Desk will be located at the Main
Entrance of the Convention Center. Exhibitors will be shown to their booth site and given additional instructions.
Security will be provided after 5 PM on Friday till 7 AM on Saturday.
To reach the Empire State Plaza Parking Garage, exit from Interstate 787 at the Rensselaer/Empire State Plaza exit and follow signs to the Empire State Plaza.
P-1 North: -
As you enter the tunnel, on your immediate right, you will see a sign for P-1
North. The over-sized door for the P-1 North Loading Dock and 24’x24’ elevator lift is on the right. The lift goes directly from the parking level to the main floor of the Convention Center.
Please use the P-1 North area for unloading. You must return the enclosed OGS Delivery Request form to gain access. The P 1 area will be available from 9 AM Friday March 4th till 5 PM and again from 7 AM Saturday March 5th till 9:30 AM.
All exhibitors will take the north passenger elevators to the Concourse level. The Concourse is accessible from any north parking lot/level.
Because this is a NY State Facility, please note:
The NYS Troopers will be on hand to tow any vehicle that is parked illegally.
All drivers and passengers must have valid photo I.D. in order to enter and/or
park in the Empire State Plaza parking garages and all vehicles are subject to search.
4. Parking - Parking on Friday you must pay yourself.
Parking is $2 an hour; $5 after 11 AM
Attached is an indoor parking pass for Saturday. If you have additional vehicles (staff, etc.) you should direct those vehicles to indoor parking V Lot (P3 North) . With a copy of this pass they will not be charged.
If your vehicle is over 6’6” in height, please contact us for special parking in the P-1 North oversized lot.
The P 1 lot will be open till 10 AM on Saturday
5. HOURS OF 24X24 LIFT OPERATION
Friday, March 4th : 9 00 am – 4:00 pm ONLY FOR LARGE, SCHEDULED UNLOADING
If you have small items, you must use the Concourse elevators. When using these elevators, please do not overload – any damage to these elevators will be charged back to the exhibitor. Also, please do not use the emergency button to hold the doors open because this is a direct line to the police.
To borrow a hand-cart, please leave your driver's license (or something of equal
importance) with show management personnel at the Show Information Desk.
When you return the hand-cart, we will return your license.
All exhibitors must unload, set-up, and strike their own booth(s). The show
management does not provide labor to handle exhibitors' materials.
8. SHOW HOURS
Exhibitors may enter the Empire State Plaza Convention Center after 10 AM on Friday or after 7 AM on Saturday.
The show is open to the public during the following hours:
Saturday, March 5th : 10 AM – 5 PM.
9. DOOR PRIZES
To increase the involvement of show goers at Hannaford Kidz EXPO 2016, we will be giving away door prizes throughout the show. Show goers will register for these prizes near the Box Office, and winners will be announced over the loudspeaker.
If you would like to already donate any door prize items, please contact Mike Snyder at 518-486-1876. Each door prize must have a minimum value of $25. Your organization will be mentioned with each door prize awarded.
Security will be provided after 5 PM on Friday till 7 AM on Saturday.
Hannaford Kidz EXPO 2016 closes to the public at 5pm on Saturday. Because the public is in the Convention Center until 5pm, removal of items becomes a safety hazard. As a result, exhibitors must refrain from disassembling their booth(s) until after 5pm.
Strike Hours are: Saturday 5 pm until 8 pm.
12. EXHIBITORS' BOOTHS
Exhibitors' booths are 10-feet wide x 8-feet deep. Side rails and curtains are
3-feet high, and the backdrop curtain will be either 6 or 8-feet high. Please be sure that the back of your booth is appropriately designed if higher than 8 feet. A booth may not be higher than 10-feet in the back and 4-feet on the sides unless you receive special permission from the show management. No exhibitor may design a booth that obstructs another booth. Show management reserves the right to request last minute changes in the design of an exhibitor's booth if it obstructs another exhibitor. All promotional materials are restricted to the front area of your booth(s).
Your booth fee includes the pipe and drape around your booth. Also provided will be standard electricity, tables, chairs, table skirting and signage.
• Vendors requesting 220V electrical outlets may be subject to relocation.
• You are advised to bring an extension cord(s).
• Live trees are not allowed
• Exhibitors will be responsible for any physical damage to their booth space
• Vehicles on display must abide by the following regulations in accordance with
the International Fire Code and NFPA:
• At least one battery cable shall be removed from the batteries used to start
the vehicle engine. The disconnected battery cable shall then be taped off.
• Batteries used to power auxiliary equipment shall be permitted to be kept in
service. Fuel in fuel tanks cannot exceed one-quarter tank or 5 gallons (19L),
whichever is least.
• Fuel tanks and fill openings should be closed and sealed to prevent
tampering and the escape of vapors.
• Vehicles, boats, or other motor craft equipment shall not be fueled or
defueled within the building.
• Vehicles shall not be moved during exhibit hours.
• Compressed flammable gases; flammable or combustible liquids;
hazardous chemicals or materials; and Class II or greater lasers, blasting
agents, and explosives shall be prohibited within exhibit halls.
• Vehicles with LP-Gas fuel systems, LNG or CNG fuel systems must have
the cylinder shutoff valve closed.
• Vehicles with LP-Gas, LNG or CNG fuel systems shall not be parked near
sources of heat, open flames, or similar sources of ignition.
• Indoor application of silicone spray to tires will not be permitted.
• Drop cloths should be placed under the vehicle once positioned.
• The keys to the vehicle should remain on the premises.
13. FOOD SERVICE
If you are planning to serve any type of food or beverage from your booth(s),
please contact Mike Snyder for special instructions.
Exhibitors selling food will be charged a fee charged by the Albany County
Health Department for a Temporary Food Permit.
14. BOOTH RULES AND REGULATIONS
Each booth must have at least one person manning it during all show hours.
Exhibitors are not allowed to pass out literature in the aisles or the hallways.
15. RETAIL SALES AT SHOW
All exhibitors who plan to sell at Hannaford Kidz EXPO 2016 must have a valid certificate from New York State Sales and Tax Use displayed in their booth(s). This regulation has been implemented as the result of a New York State Department of Taxation and Finance Regulation, which states that we must obtain a certificate for each show.
Each exhibitor is responsible for his own equipment and merchandise. The State of New York, nor any of their respective officers, service contractors, or employees, shall be responsible for any damage suffered by an exhibitor, his agents or employees, in transit to, at, or leaving the show, whether from theft, fire, or any other cause. Exhibitors desiring insurance on their goods must place the same at their expense.
Show Management shall have the authority to enforce, interpret and amend these regulations, and to make additional rules and regulations, which, at its discretion, shall be in the best interest of the Show.
EMPIRE STATE PLAZA CONVENTION CENTER TRADE SHOWS
• No flammable materials shall be used as a decoration or backdrop
• No open flames; flammable gases, liquids or materials. Nonflammable gas containers must have safety caps and be secured in place to prevent
movement. This code applies to helium tanks, which must be secured in a rack
• The use of propane tanks of any kind or size is strictly prohibited in the
• Fire extinguishers and fire hose cabinets shall not be blocked or concealed in
any way. No exit shall be blocked in any way.
• Temporary wiring shall be installed by the Center’s electricians to insure that
the work is done in accordance with current prescribed electrical safety
• All machinery or equipment shall have approved safety devices to prevent fires
or injury. Only qualified technicians shall be allowed to set up, operate ad
dismantle such machinery or equipment.
• No smoking.
All Mascots and costumed people must have an expo badge to be identified by the State Police – registered for one at the show office.
If there's anything I missed, please let me know.
If you are approaching the expo from a different direction from the one listed in the above lj-cut, here are the different approaches from the website:
I-87 south to I-90 east: 1-787 south to Empire State Plaza exit
I-87 south to exit 23: I-787 north to Empire State Plaza exit
I-90 west to I-787: south to Empire State Plaza exit
I-90 east to I-787: south to Empire State Plaza exit
See you saturday!